Professional Foreign Language,
Computer Science & Business Training Institute.
Skype the following for Online Tutor / English Classes. (Leave a message if busy and we will get back to you. ezderek - ezannie1 - ezeileen1 Skype me here
|
Professional Foreign Language,
Computer Science & Business Training Institute.
Skype the following for Online Tutor / English Classes. (Leave a message if busy and we will get back to you. ezderek - ezannie1 - ezeileen1 Skype me here |
|
GI Certificate
Welcome Number
|
Job Specification Company Secretary Reports to The General Director and Dean Your job is a most important one without which the Chairman would not be able to function at his best. It is important that you keep petty problems away, to be dealt with by department managers to enable him to maintain active, positive thinking and maximum working hours in the day. You are his right arm and interpreter and your standards in presentation and speech must be good at all times. Daily routine and office hours You're office hours will be from 0830hrs to 1700hrs daily Monday to Friday and any such extra hours that may be required from time to time. Should a special function be organised and require your support from time to time it would be expected for you to give your assistance as required. Your work can be directed to the administration manager to complete if it is of general information. You are to be present each morning with the company accountant in the Chairman's office for briefing. This will include a brief, dictation of letters, instructions for telephone calls, instructions on the Chairman's forward planning and dates. Student Assembly There is to be a student assembly each Monday morning at 0830hrs to 0900hrs. It will cover your own format and notices but will include: Roll Call A reading. (From a well-known book or novel). Notices A student reading a well-known poem Dismissal to classrooms. Job Function Your main job function is to give administrative support to the company Chairman and to oversee and manage the administration department. The administration Manager is tasked to carry out the following items which you are to oversee: To maintain and keep in date an organised filing system for the company making sure that these are collected and secured in a filing cabinet at the close of each working day. You will mark up files for individual information and/or action making sure they are signed and returned. To maintain a stock of stationary stores, together with a record of costs, and the signature and name, date and time of personnel drawing such stores. To maintain the company Library assuring the return of all books not purchased, together with a signature out book showing clearly the book titles, quantity, name of person withdrawing, name of person issuing together with time and date of issue. To issue mail daily first thing and to post the mail daily at 1400hrs keeping a record of the same. You should type letters as may be required from departments and keep a record of these within the filing system. You are to maintain an inventory list of all rooms placing a copy inside of the door, together with a copy on file. You are to take all incoming telephone calls for the administration office and to act as interpreter for Foreign staff where required. Chairman's office/boardroom You are to purchase a monthly planning chart together with an annual planning chart and a large good map of China. These are to be positioned in the Chairman's office/Boardroom. This is to be updated daily after morning brief. Telephone procedures You are to deal with all incoming telephone calls for the company Chairman insuring that telephone calls are diverted to the appropriate department for action. The company Chairman will deal only with calls not appertaining to a specific department. Company contact list. You are to produce for each department office notice board a list of all company staff, job function, email address, Office telephone number, home telephone number and mobile telephone number. A copy IS NOT to be put on the company notice board. Confidential Files. (Computerised and Hard copies) You are to hold all confidential files in the company in your office under lock and key. These are not to be taken by any person without authority and even then not without a signature. Confidential files will be held in RED folders only. These will include. (Obtained by the company administration officer). 1. A file on all company employees including. Photograph and copies of all Certificates/diplomas, transcripts of records, recommendation letters, signed copy of contract of employment, Names, addresses and telephone numbers of previous employees, copy of passport showing all pages. Any other documentation appertaining, termination letters etc. 2. Emergency funds cash book. Emergency Funds You are to hold the company emergency fund, which is to be used only for what its title suggests. It is not to be used as petty cash, which is run by the company accountant and it is not to be used without correct receipts, bills etc. It is not to be given to employees to pay their bills and it is not to be used to purchase stores. The Chairman, Director of Studies and yourself are the only authorities that can give authority for it to be used. Company Notice Board You are to place each Monday on the company notice board a copy of class schedules for all courses, which you will obtain from the Director of Studies and/or from the foreign specialist Chinese teacher. The company notice board will have any other material added without your consent, removed. Offices Your offices are to be kept clean and tidy at all times. Dress Your dress is to be of a sober fashion wearing trousers, suit shirt and tie for male secretaries, and trousers, dress/skirt and/or top for female secretaries. Jeans, shorts, tracksuits, dirty un-ironed clothes are not to be worn. Liaison with Director of Studies. The Director of Studies may ask or direct you to carry out certain duties from time to time and you should assist to the best of your ability. Updating of company forms and paperwork. In the first month of your post you should update your own knowledge of company forms and paperwork. At the same time, these documents should be checked for correctness and suggestions on changes that could be made would be beneficial. Re-visit. More to follow.. |
Pub A3 DOWNLOAD HERE Pub A4 DOWNLOAD HERE Korean Brochure
Homestays (Learning with native teachers)
|
|
Payment by electronic transfer ( Asian Courses) for: course payment, disaster relief, the education for the poor program, and the new Christchurch College building for CDO should be electronic transferred to:- account name: Derek Roy Allen. Metro Bank account Number 426 3 42613012 3 Divisoria Branch Cagayan de Oro. Philippines Payment by electronic transfer (UK Courses) for: course payment, disaster relief, the education for the poor program and the new Christchurch College building for CDO should be electronic transferred to:-Lloyds Bank UK Colchester Branch Sort Code Number:- 30-92-16. Account Derek R. Number 1101455-02) 27 High Street, Colchester, Essex, CO1 1DU United Kingdom. Send mail to
comp_spec24@hotmail.com with
questions or comments about this web site.
|
